|By Tad Anderson||
|August 12, 2014 11:00 AM EDT||
As an enterprise and software architect the one thing I hate most about my job is documentation, yet the importance of doing documentation on sizable projects is what I find myself preaching about the most.
One reason I understand the importance of documentation is that I came from an electronic engineering background. As an electronic engineer 93% - 97% of my time was consumed doing proof of concepts and documentation. Almost all of that time was documentation.
|It was just my luck that my boss was an English grammar teacher before moving into engineering. My documents came back very bloody. He used a red pen to mark up my documents. It took me 2 years, and a whole lot of tongue biting, but I started getting papers through him without a red mark. I still remember the first one. I walked outside to where the smokers took their breaks and let out a screaming "YES, Finally!!!"
I have been without my grammar teaching boss for over 18 years now, and I am pretty sure if he came across the book reviews I am writing now, he would be sending me bloodied up copies!!! I really needed this book!!
Technical documentation is a hard skill set to learn, at least doing good technical documentation is. I have been on Template Zombie projects where teams considered documentation complete when they had filled in enough templates to overwhelm the customer to the point where they would not have time to review 1/10 of what was being written.
One project I was on built a documentation generator so it was easier to duplicate documents and only change the title and a few pieces of content. The sad part of that project was they got paid for each document handed in. The criteria for getting paid for use cases were that they had to have something underneath every heading in the document.
Documentation should not be something you check off of the project's task list, it should add value to the project or it should not be done. This book will definitely help you make valuable documentation. I have listed the chapters below to give you an idea of what the book covers.
Part 1: Introduction
Chapter 1. Technical information continues to evolve
Chapter 2. Developing quality technical information
Part 2: Easy to use
Chapter 3. Task orientation
Chapter 4. Accuracy
Chapter 5. Completeness
Part 3: Easy to understand
Chapter 6. Clarity
Chapter 7. Concreteness
Chapter 8. Style
Part 4: Easy to find
Chapter 9. Organization
Chapter 10. Retrievability
Chapter 11. Visual effectiveness
Part 5: Putting it all together
Chapter 12. Applying more than one quality characteristic
Chapter 13. Reviewing, testing, and evaluating technical information
Part 6: Appendixes
Appendix A. Quality checklist
Appendix B. Who checks which characteristics?
Resources and references
When I came into the Dot Com Boom I found some software engineering, but most of what I found was the wild west and cowboy coding running rampant. The industry has not changed much since then. We just gave names to the chaotic processes to justify our lack of discipline. I continued my engineering practices and quickly learned how to document software processes and architectures, but convincing others to do it was a different story.
The only way I have been able to show it has value is do it myself. After the team sees I am willing to suffer the boredom of documentation they tend to step in and help. That wouldn't happen if we didn't make use of the documentation and they didn't see value in it.
It has been years since I have had someone to officially review it. This book really helps keep the important things in mind, and since there is no one else to review it, I can use all the help I can get. Right now one of the things I do to catch issues in my documents is have them spoken back to me using the speech capabilities on my computers. This helps me catch sentence structure issues, and some typos. It doesn't catch using the wrong their/there, insure/ensure, except/accept, and many more like sounding words that I mess up.
I use Sparx Enterprise Architect to document systems. Behind every diagram you find the information that explains them. If that information is not simple to understand, and easy to read, the diagram's value falls greatly.
Throughout the process you need to write for several different audiences. Your stakeholders are interested in different aspects of the system. Creating a clear view of what each type of stakeholder wants to see is a painful process, but it always pays off.
It makes me think about the solution from angles I normally wouldn't. Not only think about them, but diagram and describe them in a way that the solution's diagrams and associated documents can stand on their own. It makes me justify and clarify all the decisions made about the system, before it is in production!
Doing documentation is like coding. You start with a shell of what you are building, and you add the details to the different topics with each iteration of your development cycle. Your goal- to make simple, complete, accurate, logical, easy to understand documents. That is exactly what this book will guide you to do.
There are tons of examples showing the original text, diagram, or screen shot of a design, and then the revised version. There are two really cool appendices and a nice glossary. The first appendix is a huge checklist for quality characteristic. The second appendix is a big chart showing which roles should be reviewing the different aspects of the document.
Over all I found every chapter of this book valuable. As time goes on, the hardest part for me is keeping it all in mind. For that reason, this book will be staying by my side just like each of my current most useful programming books. If you do any documenting of software systems, this is a must read. Every software architect, enterprise architect, CIO, developer, tester, and project manager working on a software project, should have this book in his or her hands. You own to your stakeholders and yourself.
Developing Quality Technical Information: A Handbook for Writers and Editors (3rd Edition)
Developing Quality Technical Information: A Handbook for Writers and Editors (3rd Edition)
In his General Session at DevOps Summit, Asaf Yigal, Co-Founder & VP of Product at Logz.io, will explore the value of Kibana 4 for log analysis and will give a real live, hands-on tutorial on how to set up Kibana 4 and get the most out of Apache log files. He will examine three use cases: IT operations, business intelligence, and security and compliance. This is a hands-on session that will require participants to bring their own laptops, and we will provide the rest.
Jan. 22, 2017 06:30 PM EST Reads: 5,002
Here’s a novel, but controversial statement, “it’s time for the CEO, COO, CIO to start to take joint responsibility for application platform decisions.” For too many years now technical meritocracy has led the decision-making for the business with regard to platform selection. This includes, but is not limited to, servers, operating systems, virtualization, cloud and application platforms. In many of these cases the decision has not worked in favor of the business with regard to agility and cost...
Jan. 22, 2017 06:00 PM EST Reads: 650
All organizations that did not originate this moment have a pre-existing culture as well as legacy technology and processes that can be more or less amenable to DevOps implementation. That organizational culture is influenced by the personalities and management styles of Executive Management, the wider culture in which the organization is situated, and the personalities of key team members at all levels of the organization. This culture and entrenched interests usually throw a wrench in the work...
Jan. 22, 2017 06:00 PM EST Reads: 1,535
As the race for the presidency heats up, IT leaders would do well to recall the famous catchphrase from Bill Clinton’s successful 1992 campaign against George H. W. Bush: “It’s the economy, stupid.” That catchphrase is important, because IT economics are important. Especially when it comes to cloud. Application performance management (APM) for the cloud may turn out to be as much about those economics as it is about customer experience.
Jan. 22, 2017 03:15 PM EST Reads: 4,741
When you focus on a journey from up-close, you look at your own technical and cultural history and how you changed it for the benefit of the customer. This was our starting point: too many integration issues, 13 SWP days and very long cycles. It was evident that in this fast-paced industry we could no longer afford this reality. We needed something that would take us beyond reducing the development lifecycles, CI and Agile methodologies. We made a fundamental difference, even changed our culture...
Jan. 22, 2017 03:00 PM EST Reads: 1,197
SYS-CON Events announced today that Dataloop.IO, an innovator in cloud IT-monitoring whose products help organizations save time and money, has been named “Bronze Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Dataloop.IO is an emerging software company on the cutting edge of major IT-infrastructure trends including cloud computing and microservices. The company, founded in the UK but now based in San Fran...
Jan. 22, 2017 02:30 PM EST Reads: 2,638
Internet of @ThingsExpo, taking place June 6-8, 2017 at the Javits Center in New York City, New York, is co-located with the 20th International Cloud Expo and will feature technical sessions from a rock star conference faculty and the leading industry players in the world. @ThingsExpo New York Call for Papers is now open.
Jan. 22, 2017 02:30 PM EST Reads: 3,754
The 20th International Cloud Expo has announced that its Call for Papers is open. Cloud Expo, to be held June 6-8, 2017, at the Javits Center in New York City, brings together Cloud Computing, Big Data, Internet of Things, DevOps, Containers, Microservices and WebRTC to one location. With cloud computing driving a higher percentage of enterprise IT budgets every year, it becomes increasingly important to plant your flag in this fast-expanding business opportunity. Submit your speaking proposal ...
Jan. 22, 2017 02:00 PM EST Reads: 5,285
Thanks to Docker, it becomes very easy to leverage containers to build, ship, and run any Linux application on any kind of infrastructure. Docker is particularly helpful for microservice architectures because their successful implementation relies on a fast, efficient deployment mechanism – which is precisely one of the features of Docker. Microservice architectures are therefore becoming more popular, and are increasingly seen as an interesting option even for smaller projects, instead of being...
Jan. 22, 2017 12:15 PM EST Reads: 2,633
@DevOpsSummit taking place June 6-8, 2017 at Javits Center, New York City, is co-located with the 20th International Cloud Expo and will feature technical sessions from a rock star conference faculty and the leading industry players in the world. @DevOpsSummit at Cloud Expo New York Call for Papers is now open.
Jan. 22, 2017 12:00 PM EST Reads: 3,635
DevOps is being widely accepted (if not fully adopted) as essential in enterprise IT. But as Enterprise DevOps gains maturity, expands scope, and increases velocity, the need for data-driven decisions across teams becomes more acute. DevOps teams in any modern business must wrangle the ‘digital exhaust’ from the delivery toolchain, "pervasive" and "cognitive" computing, APIs and services, mobile devices and applications, the Internet of Things, and now even blockchain. In this power panel at @...
Jan. 22, 2017 11:45 AM EST Reads: 2,971
SYS-CON Events announced today that Catchpoint Systems, Inc., a provider of innovative web and infrastructure monitoring solutions, has been named “Silver Sponsor” of SYS-CON's DevOps Summit at 18th Cloud Expo New York, which will take place June 7-9, 2016, at the Javits Center in New York City, NY. Catchpoint is a leading Digital Performance Analytics company that provides unparalleled insight into customer-critical services to help consistently deliver an amazing customer experience. Designed ...
Jan. 22, 2017 11:45 AM EST Reads: 6,459
2016 has been an amazing year for Docker and the container industry. We had 3 major releases of Docker engine this year , and tremendous increase in usage. The community has been following along and contributing amazing Docker resources to help you learn and get hands-on experience. Here’s some of the top read and viewed content for the year. Of course releases are always really popular, particularly when they fit requests we had from the community.
Jan. 22, 2017 11:00 AM EST Reads: 1,246
You often hear the two titles of "DevOps" and "Immutable Infrastructure" used independently. In his session at DevOps Summit, John Willis, Technical Evangelist for Docker, covered the union between the two topics and why this is important. He provided an overview of Immutable Infrastructure then showed how an Immutable Continuous Delivery pipeline can be applied as a best practice for "DevOps." He ended the session with some interesting case study examples.
Jan. 22, 2017 10:30 AM EST Reads: 3,275
An overall theme of Cloud computing and the specific practices within it is fundamentally one of automation. The core value of technology is to continually automate low level procedures to free up people to work on more value add activities, ultimately leading to the utopian goal of full Autonomic Computing. For example a great way to define your plan for DevOps tool chain adoption is through this lens. In this TechTarget article they outline a simple maturity model for planning this.
Jan. 22, 2017 10:15 AM EST Reads: 881
Buzzword alert: Microservices and IoT at a DevOps conference? What could possibly go wrong? In this Power Panel at DevOps Summit, moderated by Jason Bloomberg, the leading expert on architecting agility for the enterprise and president of Intellyx, panelists peeled away the buzz and discuss the important architectural principles behind implementing IoT solutions for the enterprise. As remote IoT devices and sensors become increasingly intelligent, they become part of our distributed cloud enviro...
Jan. 22, 2017 08:30 AM EST Reads: 5,011
In 2014, Amazon announced a new form of compute called Lambda. We didn't know it at the time, but this represented a fundamental shift in what we expect from cloud computing. Now, all of the major cloud computing vendors want to take part in this disruptive technology. In his session at 20th Cloud Expo, John Jelinek IV, a web developer at Linux Academy, will discuss why major players like AWS, Microsoft Azure, IBM Bluemix, and Google Cloud Platform are all trying to sidestep VMs and containers...
Jan. 22, 2017 08:30 AM EST Reads: 984
DevOps tends to focus on the relationship between Dev and Ops, putting an emphasis on the ops and application infrastructure. But that’s changing with microservices architectures. In her session at DevOps Summit, Lori MacVittie, Evangelist for F5 Networks, will focus on how microservices are changing the underlying architectures needed to scale, secure and deliver applications based on highly distributed (micro) services and why that means an expansion into “the network” for DevOps.
Jan. 22, 2017 06:30 AM EST Reads: 5,611
Adding public cloud resources to an existing application can be a daunting process. The tools that you currently use to manage the software and hardware outside the cloud aren’t always the best tools to efficiently grow into the cloud. All of the major configuration management tools have cloud orchestration plugins that can be leveraged, but there are also cloud-native tools that can dramatically improve the efficiency of managing your application lifecycle. In his session at 18th Cloud Expo, ...
Jan. 22, 2017 02:45 AM EST Reads: 6,162
Growth hacking is common for startups to make unheard-of progress in building their business. Career Hacks can help Geek Girls and those who support them (yes, that's you too, Dad!) to excel in this typically male-dominated world. Get ready to learn the facts: Is there a bias against women in the tech / developer communities? Why are women 50% of the workforce, but hold only 24% of the STEM or IT positions? Some beginnings of what to do about it! In her Day 2 Keynote at 17th Cloud Expo, Sandy Ca...
Jan. 22, 2017 02:30 AM EST Reads: 7,925