Welcome!

Microservices Expo Authors: Elizabeth White, Pat Romanski, Reinhard Brandstädter, Liz McMillan, Cynthia Dunlop

Related Topics: @CloudExpo, Java IoT, Microservices Expo, Linux Containers, Cloud Security, @BigDataExpo

@CloudExpo: Article

Four Things to Consider for E-Signature Security in the Cloud

Striking the right balance to manage risk while ensuring maximum adoption

As the number of companies adopting cloud-based solutions continues to increase, security remains top of mind for vendors, companies and their customers. Organizations of all types and sizes are opting for cloud e-signatures for many reasons including speed-to-market, agility and a lower total cost of ownership. What organizations concerned with cloud security may not know is that all e-signature solutions are not created equal; enterprise-class cloud e-signatures enable security that is beyond simply passing a security audit or obtaining certification. There are four areas organizations should keep in mind when considering SaaS e-signatures.

1. Data Protection
Recent large-scale data breaches and general concern over personal privacy in digital spaces have understandably left many wondering if their customer data is secure. E-signature solution vendors have the responsibility to ensure data is safe, which includes protecting against privacy breaches or malware attacks and ensuring that data is encrypted in transit and at rest.

In order to demonstrate that the organization has adequate controls for data protection, including technology and processes, the e-signature service host should meet the strictest certification standards like Service Organization Controls (SOC) 2, which reflects that the organization has adequate controls for data protection, including technology and processes.

The good news is that cloud computing has matured over the years and now offers trustworthy infrastructure solutions with stringent security protocols in place. However, the infrastructure used not only needs to ensure high availability, but also that the data is securely backed up and is protected against unauthorized access. The e-signature provider should be leveraging a mature, trusted and certified cloud infrastructure solution such as Amazon Web Services rather than relying on in-house servers. Finally, when evaluating an e-signature vendor, it's important to ask what security protocols and controls are in place to ensure it is keeping data safe and secure.

2. Strong Identification, Authentication & Attribution
Security and user identification, authentication and attribution are important considerations for organizations wanting to embrace cloud-based technologies. Identification is the progress of verifying someone's identity either in person or remotely, whereas authentication is the process of verifying user credentials (most often user name and password) prior to giving access to a system - in this case, e-signing. Many financial services, insurance, healthcare and government organizations require advanced authentication methods to validate the identity of signers. Examples of identification can include email, SMS text passcode, Q&A and third-party authentication services. The e-signature solution should offer a variety of ways to authenticate signers depending on:

  • The legal and compliance risk
  • The likelihood of fraud
  • The value of the process being automated

3. Tamper-Evident E-Signatures
With tamper-evident controls, all parties involved in a transaction can trust the integrity of a signed document. If the document has been adjusted even slightly, it will invalidate any signatures and alert signers to the fact that it has been tampered with.

In order to ensure these controls are properly in place, digital signature technology should be applied at each signature location, creating a digital fingerprint of the document (called a hash) that can be used at any point to verify the integrity of the electronic record. This verification should take place in the document rather than sending the use to the vendor's website to validate the signature. Since e-signatures are only as good as the security that protects them, it's important that any attempt to tamper with any part of the document, for example adding or deleting words or replacing pages, should be visible. An enterprise-class e-signature solution should demonstrate this tampering by invalidating all the signature areas within the document.

4. Detailed Evidence Through an Embedded Audit Trail
The hashing of information into the document not only secures a document but it also creates a reliable and consistent audit trail of who signed, in what order, at what time and in what locations. Further, using e-signatures built on digital signature technology, the audit trail is securely embedded into the document. That means that all electronic signatures, the time stamping and the audit trails would be embedded directly within the document and not stored separately in the cloud or ‘logically' associated in a vault or proprietary database.

Organizations should have access to this data without having to depend on a vendor or its systems for access. This type of vendor independence is a concern for many organizations looking at cloud applications and gives users peace of mind that their valuable business records will remain in their control for as long as their retention policies require. An embedded audit trail means your e-signed records will work seamlessly with your content management systems or your chosen system of record.

When it comes to electronic signatures, taking a multi-pronged approach will ensure the highest level of security for documents and data that pass through a cloud e-signature solution. At the same time, it's important to choose an enterprise-class e-signature solution that offers additional security measures like embedding all data associated with the transaction into the document, reliably reproducing that data as evidence in the event of a dispute and enabling the reduction of risk around non-compliance. Ultimately, this multilayer approach to cloud e-signature security will foster customer confidence and protect an organization's reputation.

As organizations ponder these security features and requirements, it is highly recommended that they apply a level of controls and safeguards comparable to the paper process. Some organizations have a tendency to believe that putting a process online requires stricter security, however security and usability can at times be opposing forces. Organizations must strike the right balance so to manage risk while ensuring maximum adoption.

More Stories By Tommy Petrogiannis

Tommy Petrogiannis is CEO & Co-Founder of Silanis. As President and CEO, he is responsible for setting the company strategy and vision, building corporate culture and ensuring the entire team is working towards the corporate goal of delivering the ‘best possible customer experience’.

Within Silanis, Tommy has inspired a deeply-rooted culture of charitable giving and community involvement, supporting causes proposed by employees as well as those to which the company has a longstanding commitment. These have included the Royal Victoria Hospital’s Tiny Survivors Program, Canderel Cancer Run, Leukemia & Lymphoma Society, Kids Code Program and others.

Tommy’s two decades of IT experience include positions at Compaq and Matrox Electronics.

He holds a BS in engineering from Concordia University.

Comments (0)

Share your thoughts on this story.

Add your comment
You must be signed in to add a comment. Sign-in | Register

In accordance with our Comment Policy, we encourage comments that are on topic, relevant and to-the-point. We will remove comments that include profanity, personal attacks, racial slurs, threats of violence, or other inappropriate material that violates our Terms and Conditions, and will block users who make repeated violations. We ask all readers to expect diversity of opinion and to treat one another with dignity and respect.


@MicroservicesExpo Stories
A strange thing is happening along the way to the Internet of Things, namely far too many devices to work with and manage. It has become clear that we'll need much higher efficiency user experiences that can allow us to more easily and scalably work with the thousands of devices that will soon be in each of our lives. Enter the conversational interface revolution, combining bots we can literally talk with, gesture to, and even direct with our thoughts, with embedded artificial intelligence, wh...
IoT generates lots of temporal data. But how do you unlock its value? How do you coordinate the diverse moving parts that must come together when developing your IoT product? What are the key challenges addressed by Data as a Service? How does cloud computing underlie and connect the notions of Digital and DevOps What is the impact of the API economy? What is the business imperative for Cognitive Computing? Get all these questions and hundreds more like them answered at the 18th Cloud Expo...
Cloud-based NCLC (No-code/low code) application builder platforms empower everyone in the organization to quickly build applications and executable processes that broaden access, deepen collaboration, and enhance transparency for all team members. Line of business owners (LOBO) and operations managers know best their part of the business and their processes. IT departments are beginning to leverage NCLC platforms to empower and enable LOBOs to lead the innovation, transform the organization, an...
@DevOpsSummit taking place June 7-9, 2016 at Javits Center, New York City, and Nov 1-3, 2016, at the Santa Clara Convention Center in Santa Clara, CA, is co-located with the 18th International @CloudExpo and will feature technical sessions from a rock star conference faculty and the leading industry players in the world.
SYS-CON Events announced today the Docker Meets Kubernetes – Intro into the Kubernetes World, being held June 9, 2016, in conjunction with 18th Cloud Expo | @ThingsExpo, at the Javits Center in New York, NY. Register for 'Docker Meets Kubernetes Workshop' Here! This workshop led by Sebastian Scheele, co-founder of Loodse, introduces participants to Kubernetes (container orchestration). Through a combination of instructor-led presentations, demonstrations, and hands-on labs, participants learn ...
Just last week a senior Hybris consultant shared the story of a customer engagement on which he was working. This customer had problems, serious problems. We’re talking about response times far beyond the most liberal acceptable standard. They were unable to solve the issue in their eCommerce platform – specifically Hybris. Although the eCommerce project was delivered by a system integrator / implementation partner, the vendor still gets involved when things go really wrong. After all, the vendo...
The initial debate is over: Any enterprise with a serious commitment to IT is migrating to the cloud. But things are not so simple. There is a complex mix of on-premises, colocated, and public-cloud deployments. In this power panel at 18th Cloud Expo, moderated by Conference Chair Roger Strukhoff, panelists will look at the present state of cloud from the C-level view, and how great companies and rock star executives can use cloud computing to meet their most ambitious and disruptive business ...
Agile teams report the lowest rate of measuring non-functional requirements. What does this mean for the evolution of quality in this era of Continuous Everything? To explore how the rise of SDLC acceleration trends such as Agile, DevOps, and Continuous Delivery are impacting software quality, Parasoft conducted a survey about measuring and monitoring non-functional requirements (NFRs). Here's a glimpse at what we discovered and what it means for the evolution of quality in this era of Continuo...
You might already know them from theagileadmin.com, but let me introduce you to two of the leading minds in the Rugged DevOps movement: James Wickett and Ernest Mueller. Both James and Ernest are active leaders in the DevOps space, in addition to helping organize events such as DevOpsDays Austinand LASCON. Our conversation covered a lot of bases from the founding of Rugged DevOps to aligning organizational silos to lessons learned from W. Edwards Demings.
When I talk about driving innovation with self-organizing teams, I emphasize that such self-organization includes expecting the participants to organize their own teams, give themselves their own goals, and determine for themselves how to measure their success. In contrast, the definition of skunkworks points out that members of such teams are “usually specially selected.” Good thing he added the word usually – because specially selecting such teams throws a wrench in the entire works, limiting...
As AT&Ts VP of Domain 2.0 architecture writes one aspect of their Domain 2.0 strategy is a goal to embrace a Microservices Application Architecture. One page 9 they describe how these envisage them fitting into the ECOMP architecture: "The initial steps of the recipes include a homing and placement task using constraints specified in the requests. ‘Homing and Placement' are micro-services involving orchestration, inventory, and controllers responsible for infrastructure, network, and applicati...
Application development and delivery methods have undergone radical changes in recent years to improve scalability and resiliency. Container images are the new build and deployment artifacts that are used to ship and run software. While startups have long been comfortable experimenting with and embracing new technologies, even large enterprises are now re-architecting their software systems so that they can benefit from container-enabled micro services architectures. With the launch of DC/OS, w...
Many banks and financial institutions are experimenting with containers in development environments, but when will they move into production? Containers are seen as the key to achieving the ultimate in information technology flexibility and agility. Containers work on both public and private clouds, and make it easy to build and deploy applications. The challenge for regulated industries is the cost and complexity of container security compliance. VM security compliance is already challenging, ...
Earlier this week, we hosted a Continuous Discussion (#c9d9) on Continuous Delivery (CD) automation and orchestration, featuring expert panelists Dondee Tan, Test Architect at Alaska Air, Taco Bakker, a LEAN Six Sigma black belt focusing on CD, and our own Sam Fell and Anders Wallgren. During this episode, we discussed the differences between CD automation and orchestration, their challenges with setting up CD pipelines and some of the common chokepoints, as well as some best practices and tips...
SYS-CON Events announced today TechTarget has been named “Media Sponsor” of SYS-CON's 18th International Cloud Expo, which will take place on June 7–9, 2016, at the Javits Center in New York City, NY, and the 19th International Cloud Expo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. TechTarget is the Web’s leading destination for serious technology buyers researching and making enterprise technology decisions. Its extensive global networ...
Korean Broadcasting System (KBS) will feature the upcoming 18th Cloud Expo | @ThingsExpo in a New York news documentary about the "New IT for the Future." The documentary will cover how big companies are transmitting or adopting the new IT for the future and will be filmed on the expo floor between June 7-June 9, 2016, at the Javits Center in New York City, New York. KBS has long been a leader in the development of the broadcasting culture of Korea. As the key public service broadcaster of Korea...
Automation is a critical component of DevOps and Continuous Delivery. This morning on #c9d9 we discussed CD Automation and how you can apply Automation to accelerate release cycles, improve quality, safety and governance? What is the difference between Automation and Orchestration? Where should you begin your journey to introduce both?
While there has been much ado about interoperability, there are still no real solutions, same as last year and the year before that. The large EHR vendors who continue to dominate the market still maintain that interoperability is all but solved, still can't connect EHRs across the continuum causing frustration by providers and a disservice to patients. The ONC pays lip service to the problem, but that is about it. It is time for the healthcare industry to consider alternatives like middleware w...
With major technology companies and startups seriously embracing IoT strategies, now is the perfect time to attend @ThingsExpo 2016 in New York and Silicon Valley. Learn what is going on, contribute to the discussions, and ensure that your enterprise is as "IoT-Ready" as it can be! Internet of @ThingsExpo, taking place Nov 3-5, 2015, at the Santa Clara Convention Center in Santa Clara, CA, is co-located with 17th Cloud Expo and will feature technical sessions from a rock star conference faculty ...
Our CTO, Anders Wallgren, recently sat down to take part in the “B2B Nation: IT” podcast — the series dedicated to serving the IT professional community with expert opinions and advice on the world of information technology. Listen to the great conversation, where Anders shares his thoughts on DevOps lessons from large enterprises, the growth of microservices and containers, and more.