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MICROSERVICES Authors: David Sprott, Lori MacVittie, Carmen Gonzalez, Roger Strukhoff, Cloud Best Practices Network

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How Cloud-Based Systems Can Reduce Your HR Burden

Moving your HR processes to the cloud gives your organization greater agility

Keeping up with the day-to-day HR needs of a growing workforce can significantly affect your efficiency. Paperwork, approvals, requests for information and staying compliant: all take you away from your strategic focus. A cloud-based HR system can help remove the administrative stress from your growing HR needs and allow you to concentrate on your business.

You already use the cloud
It’s amazing how many people are aware of ‘The Cloud’ but don’t know they’re using it, over 75% of businesses are in, or are looking to move to the cloud for a variety of reasons.

But first, if you’re on Facebook, Twitter, shop online or bank online you are actually more familiar to the cloud then you already know. They all use the cloud because it’s simple, it’s mobile and pretty much anyone can use it, working in real time makes your life easier. This is why HR is moving to the cloud, for the same reasons you use the above; Instant access, easy to use. Cloud makes business simple!

So you’re probably wondering how The Cloud can reduce your HR burden in 2014?.

What are the benefits of the cloud model?
The key benefits of using a cloud HR solution for a small business is that there is no need for costly financial instalments. With monthly subscriptions making payments the more affordable option for small and growing companies. With cloud’s mobile access and visibility making complicated processes simple.

Moving your HR processes to the cloud gives your organization greater agility, utilizing the latest technology without major changes to your infrastructure and the costs that go with it. Using SaaS reduces costs and enables you to simply pay for what you need and can be up and running quickly

Adopting cloud based HR solutions, staff become empowered – as they have instant access to the applications and resources through their smart phone or laptop. These self-service aspects, mean employees can view and amend their personal details reducing the time spent keeping data up-to-date.

Using cloud HR can simplify workflows, reduce absence costs and improve the way information is reported, enabling HR staff to delegate their time much more proactively on supporting the development and growth of the company. It’s just like shopping or banking online, reducing the time spent doing chores lets you be more productive.

So, what exactly can I do in the cloud?
A cloud-based HR system allows you do exactly what you need to do on a day-to-day basis, but far more efficiently, collaboratively and in real-time.

  • Say goodbye to wall-planners, paper holiday forms and complicated Excel spreadsheets: Seamless electronic data capture eliminates paperwork and rekeying.
  • Self-service eliminates the paperwork involved with basic HR processes, allowing employees to request absence, update key personal information, request training – and more!
  • Full view of HR data: From salary and pension schemes to accident, injury and right to work, all records held electronically in the cloud can be accessed easily and searched in seconds, while still maining compliance with data protection law.

What should you look for when selecting cloud HR software?

When choosing a cloud based HR solution, keep your eye out! It’s important to do your research. Make sure you understand how the cloud system works and understand the potential uses companywide. Don’t just look for the cheapest options online, look for those who are happy to provide a demo and have plenty of information to back up their lucrative claims.

HR systems hold a lot of important data, and are relied upon to keep things moving within an organisation, so you need to be able to trust your workflow isn’t going to be compromised. So once you’ve considered the above, take a closer look at their credentials, ensure they have back up services, security and support systems to make sure your information is protected and doesn’t just fall from the sky

Conclusion
Using cloud HR software can take away the headache, and restrictions from conventional methods. Letting you, the business and your staff grow and develop in uncaged environment, from the office, home or on the go, it is ideal with more and more flexible work hours and remote staff.

Once you’ve got an idea of what to look for, bond with the suppliers test demos, ask questions about potential benefits for your company, check any security issues you may have and ensure they have a strong customer support line. Ultimately make sure you find a company you can trust and develop your business with into the future.

The post How cloud-based systems can reduce your HR burden in 2014 appeared first on Cloud Computing Best Practices.

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