Click here to close now.

Welcome!

Microservices Journal Authors: David Sprott, Lori MacVittie, Carmen Gonzalez, Elizabeth White, Pat Romanski

Related Topics: Cloud Expo, Wireless, Microservices Journal, Web 2.0, Apache, Security

Cloud Expo: Article

Seizing Control of Data Delivery

A tough economy has forced IT departments to do more with less – especially within small and medium-sized businesses (SMBs)

The "consumerization of IT" is a topic we've heard a lot about recently - especially when it comes to "Bring Your Own Device (BYOD)." One area that is less talked about, yet a growing trend under the "consumerization" umbrella, is the use of free, consumer-type file transfer services in the workplace.

A tough economy has forced IT departments to do more with less - especially within small and medium-sized businesses (SMBs). Working with limited resources and budget, SMB IT professionals are still expected to manage everything from network infrastructure to cloud services to security and compliance issues, all while keeping the business running smoothly. Sometimes this results in long "wait" times for employees.

Unfortunately, some employees get tired of waiting for IT to help them out and take matters into their own hands in order to get their jobs done. When it comes to sending large files that an email server can't handle, many employees are turning to consumer-type, cloud-based tools, such as YouSendIt, Dropbox and iCloud. To them, it's a way to send files in a matter of minutes without having to bother the IT department. But in reality, it's a recipe for disaster and a data security nightmare.

Employees aren't the only problem. A recent survey by DataMotion found that nearly 35% of IT and business managers admit that they've actually used or recommended that others use free consumer-type, file transfer services for work purposes.

This is a major problem that needs to be addressed. Free services disrupt any semblance of centralized IT control, as there is no way to track and manage files sent via these solutions. These tools often have weak or non-existent security controls, which introduce serious risks when transmitting sensitive information. This can lead to data leakage, compliance fines, legal liabilities and a tarnished reputation. Need proof of the security issues surrounding these services? Dropbox recently confirmed that usernames and passwords stolen from third party websites were used to access its customers' accounts.

What Can Be Done?
To avoid putting their infrastructure at risk, some companies are banning consumer-type, file-transfer services in the workplace altogether. In fact, nearly 42% of DataMotion's survey respondents stated that their company forbids the use of these services in the workplace, and nearly 30% said their company even goes so far as to block the sites' URLs.

But, IT must offer employees viable, easy-to-use alternatives or frustrated workers will continue to find workarounds. Luckily, there are data delivery solutions that help employees transmit information quickly and easily through secure channels, while still providing IT staff with visibility and control over this data.

Here is a brief, yet important, checklist of product features to consider when evaluating data delivery offerings for your organization. Make sure the solution:

  • —Offers Simplicity - If the product is not intuitive and easy-to-use for both senders and recipients, not only will the IT support burden increase, but, employees will find alternative, insecure ways to send their data. The best security does no good if it is not used.
  • —Provides Flexibility - Going back to BYOD, employees are sending just as many emails via their mobile devices as they are on their computers. Consider a data delivery solution that integrates with mobile devices, so security and compliance controls are enforced no matter how - or on what device - data is sent. Solutions that do so natively (without the need to launch an application) make it easy for the employee to follow policy.
  • Prioritizes Security - The ability to easily send sensitive information securely is vital. Make sure your data delivery solution encrypts data while it's in transit and at every "hop" where it's stored along the way. It's also important to ensure the solution's delivery methods adhere to your own internal - as well as industry - security and compliance regulations.
  • —Gives Control to the IT department - A solid solution will provide IT with centralized control, the ability to easily provision/de-provision users, and track and monitor all data transfers, including file names, sender and recipient IDs, timestamps, completion status notifications and other important metadata.
  • —Delivers ROI - Consider the difference between on-premise and cloud-based solutions. Cloud solutions often offer lower total cost of ownership (TCO) because of significant cost savings in hardware, OS licenses, staffing and disaster recovery. Additionally, because up-front costs are minimal and the solution can be up and running quickly, cloud solutions provide companies with a quick return on investment. Just remember to make sure your cloud provider upholds or exceeds the same security and compliance standards that you follow.

With data breaches more prevalent than ever, industry regulations rapidly expanding, and Big Data becoming the norm, companies must re-evaluate their methods of data sharing. Choosing a solution that encompasses the features outlined in this checklist will put you well on your way to protecting sensitive information and staying ahead of the competition. And pairing this with employee education and awareness will help you gain control back from the "wild west" of rogue application use.

More Stories By Pete Cafarchio

Technology veteran Pete Cafarchio is vice president of DataMotion, innovators in cloud-based data delivery services. Millions of users worldwide rely on DataMotion to transparently improve business processes and reduce costs, while mitigating security and compliance risk. The company’s core DataMotion Platform solves business issues by providing a secure data delivery hub. Its easy-to-use solutions for secure email, file transfer, forms processing and customer contact leverage the DataMotion Platform for unified data delivery.

Comments (0)

Share your thoughts on this story.

Add your comment
You must be signed in to add a comment. Sign-in | Register

In accordance with our Comment Policy, we encourage comments that are on topic, relevant and to-the-point. We will remove comments that include profanity, personal attacks, racial slurs, threats of violence, or other inappropriate material that violates our Terms and Conditions, and will block users who make repeated violations. We ask all readers to expect diversity of opinion and to treat one another with dignity and respect.


@MicroservicesExpo Stories
For those of us that have been practicing SOA for over a decade, it's surprising that there's so much interest in microservices. In fairness microservices don't look like the vendor play that was early SOA in the early noughties. But experienced SOA practitioners everywhere will be wondering if microservices is actually a good thing. You see microservices is basically an SOA pattern that inherits all the well-known SOA principles and adds characteristics that address the use of SOA for distribut...
Microservices are the result of decomposing applications. That may sound a lot like SOA, but SOA was based on an object-oriented (noun) premise; that is, services were built around an object - like a customer - with all the necessary operations (functions) that go along with it. SOA was also founded on a variety of standards (most of them coming out of OASIS) like SOAP, WSDL, XML and UDDI. Microservices have no standards (at least none deriving from a standards body or organization) and can be b...
17th Cloud Expo, taking place Nov 3-5, 2015, at the Santa Clara Convention Center in Santa Clara, CA, will feature technical sessions from a rock star conference faculty and the leading industry players in the world. Cloud computing is now being embraced by a majority of enterprises of all sizes. Yesterday's debate about public vs. private has transformed into the reality of hybrid cloud: a recent survey shows that 74% of enterprises have a hybrid cloud strategy. Meanwhile, 94% of enterprises a...
In today's digital world, change is the one constant. Disruptive innovations like cloud, mobility, social media, and the Internet of Things have reshaped the market and set new standards in customer expectations. To remain competitive, businesses must tap the potential of emerging technologies and markets through the rapid release of new products and services. However, the rigid and siloed structures of traditional IT platforms and processes are slowing them down – resulting in lengthy delivery ...
It's 2:15pm on a Friday, and I'm sitting in the keynote hall at PyCon 2013 fidgeting through a succession of lightning talks that have very little relevance to my life. Topics like "Python code coverage techniques" (ho-hum) and "Controlling Christmas lights with Python” (yawn - I wonder if there's anything new on Hacker News)...when Solomon Hykes takes the stage, unveils Docker, and the world shifts. If you haven't seen it yet, you should watch the video of Solomon's Pycon The Future of Linux C...
In today's application economy, enterprise organizations realize that it's their applications that are the heart and soul of their business. If their application users have a bad experience, their revenue and reputation are at stake. In his session at 15th Cloud Expo, Anand Akela, Senior Director of Product Marketing for Application Performance Management at CA Technologies, discussed how a user-centric Application Performance Management solution can help inspire your users with every applicati...
The truth is, today’s databases are anything but agile – they are effectively static repositories that are cumbersome to work with, difficult to change, and cannot keep pace with application demands. Performance suffers as a result, and it takes far longer than it should to deliver new features and capabilities needed to make your organization competitive. As your application and business needs change, data repositories and structures get outmoded rapidly, resulting in increased work for applica...
Enthusiasm for the Internet of Things has reached an all-time high. In 2013 alone, venture capitalists spent more than $1 billion dollars investing in the IoT space. With "smart" appliances and devices, IoT covers wearable smart devices, cloud services to hardware companies. Nest, a Google company, detects temperatures inside homes and automatically adjusts it by tracking its user's habit. These technologies are quickly developing and with it come challenges such as bridging infrastructure gaps,...
NuoDB just introduced the Swifts 2.1 Release. In this demo at 15th Cloud Expo, Seth Proctor, CTO of NuoDB, Inc., discussed why scaling databases in the cloud is challenging, why building your application on top of the infrastructure that is designed with this in mind makes a difference, and what you can do with NuoDB that simplifies your programming model, your operations model.
You use an agile process; your goal is to make your organization more agile. But what about your data infrastructure? The truth is, today's databases are anything but agile - they are effectively static repositories that are cumbersome to work with, difficult to change, and cannot keep pace with application demands. Performance suffers as a result, and it takes far longer than it should to deliver new features and capabilities needed to make your organization competitive. As your application an...
The 17th International Cloud Expo has announced that its Call for Papers is open. 17th International Cloud Expo, to be held November 3-5, 2015, at the Santa Clara Convention Center in Santa Clara, CA, brings together Cloud Computing, APM, APIs, Microservices, Security, Big Data, Internet of Things, DevOps and WebRTC to one location. With cloud computing driving a higher percentage of enterprise IT budgets every year, it becomes increasingly important to plant your flag in this fast-expanding bu...
As enterprises engage with Big Data technologies to develop applications needed to meet operational demands, new computation fabrics are continually being introduced. To leverage these new innovations, organizations are sacrificing market opportunities to gain expertise in learning new systems. In his session at Big Data Expo, Supreet Oberoi, Vice President of Field Engineering at Concurrent, Inc., discussed how to leverage existing infrastructure and investments and future-proof them against e...
Cloud Expo New York is happening from June 9 - 11. This event brings together the worlds of Cloud Computing, DevOps, IoT, WebRTC, Big Data and SDDC. We hope to see you there-members of the Blue Box team will exhibit in booth 218 next to the DevOps area. Plus, our Chief Product Officer, Hernan Alvarez, will present his talk "The Cloud Has a Down-and-Dirty Lining" as part of the Operations track in the DevOps Summit portion of the event on June 9 at 11 am. Learn more about his session her...
Once the decision has been made to move part or all of a workload to the cloud, a methodology for selecting that workload needs to be established. How do you move to the cloud? What does the discovery, assessment and planning look like? What workloads make sense? Which cloud model makes sense for each workload? What are the considerations for how to select the right cloud model? And how does that fit in with the overall IT transformation?
With major technology companies and startups seriously embracing IoT strategies, now is the perfect time to attend @ThingsExpo in Silicon Valley. Learn what is going on, contribute to the discussions, and ensure that your enterprise is as "IoT-Ready" as it can be! Internet of @ThingsExpo, taking place Nov 3-5, 2015, at the Santa Clara Convention Center in Santa Clara, CA, is co-located with 17th Cloud Expo and will feature technical sessions from a rock star conference faculty and the leading in...
When OpenStack aficionados gather in Vancouver in a couple of weeks, one of the hot topics will be containers, a “new” alternative to virtualization. Actually, container technology has been around for a couple of decades, but it is trending among the IT community at a fever pitch these days and stands to have a huge impact on the future of cloud computing.The appeal of container technology is easy to appreciate. In a nutshell, containers can enable you to run many more applications on the same h...
Docker is an open platform for developers and sysadmins of distributed applications that enables them to build, ship, and run any app anywhere. Docker allows applications to run on any platform irrespective of what tools were used to build it making it easy to distribute, test, and run software. I found this 5 Minute Docker video, which is very helpful when you want to get a quick and digestible overview. If you want to learn more, you can go to Docker’s web page and start with this Docker intro...
The 5th International DevOps Summit, co-located with 17th International Cloud Expo – being held November 3-5, 2015, at the Santa Clara Convention Center in Santa Clara, CA – announces that its Call for Papers is open. Born out of proven success in agile development, cloud computing, and process automation, DevOps is a macro trend you cannot afford to miss. From showcase success stories from early adopters and web-scale businesses, DevOps is expanding to organizations of all sizes, including the...
Over the years, a variety of methodologies have emerged in order to overcome the challenges related to project constraints. The successful use of each methodology seems highly context-dependent. However, communication seems to be the common denominator of the many challenges that project management methodologies intend to resolve. In this respect, Information and Communication Technologies (ICTs) can be viewed as powerful tools for managing projects. Few research papers have focused on the way...
As the world moves from DevOps to NoOps, application deployment to the cloud ought to become a lot simpler. However, applications have been architected with a much tighter coupling than it needs to be which makes deployment in different environments and migration between them harder. The microservices architecture, which is the basis of many new age distributed systems such as OpenStack, Netflix and so on is at the heart of CloudFoundry – a complete developer-oriented Platform as a Service (PaaS...